Privacy Policy

Last updated: November 21, 2025

Your privacy is important to us. This Privacy Policy explains how TechHub Sunstone ("we", "us", or "our") collects, uses, discloses, and safeguards your information when you use our platform.

Information We Collect

Personal Information

When you register for an account, we collect:

Full name
Email address
Phone number (optional)
College/University name
Department and course
Profile picture (optional)

Usage Information

We automatically collect certain information about your device and how you interact with our platform:

Device information (browser type, operating system)
IP address and location data
Pages visited and features used
Date and time of access
Event registrations and participation

Payment Information

For donations and paid events, we collect payment screenshots and transaction details. We do not store credit card or banking information directly.

How We Use Your Information

We use the information we collect for the following purposes:

To create and manage your account
To process event registrations and donations
To send you important notifications and updates
To provide customer support
To improve our platform and user experience
To enforce our Terms of Service and policies
To comply with legal obligations
To send promotional emails (with your consent)

Information Sharing and Disclosure

We Do Not Sell Your Information

We do not sell, trade, or rent your personal information to third parties.

We May Share Information With:

Service Providers: Firebase (Google), Cloudinary for image hosting
Event Organizers: When you register for events, organizers can see your registration details
Other Users: Your public profile information (name, bio, skills) is visible to other users
Legal Requirements: When required by law or to protect our rights

Data Security

We implement industry-standard security measures to protect your information:

Encrypted data transmission (HTTPS/TLS)
Secure authentication via Firebase
Regular security audits and updates
Access controls and permissions
Automated backups

However, no method of transmission over the Internet is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to:

Keep you logged in
Remember your preferences
Analyze site traffic and usage patterns
Improve user experience

You can control cookie preferences through your browser settings. Disabling cookies may affect the functionality of our platform.

Your Rights and Choices

You have the following rights regarding your personal information:

Access: Request a copy of your personal information
Correction: Update or correct inaccurate information via your profile settings
Deletion: Request deletion of your account and associated data
Opt-out: Unsubscribe from marketing emails at any time
Data Portability: Request your data in a machine-readable format

To exercise these rights, please contact us at our contact page.

Third-Party Services

Our platform uses the following third-party services:

Firebase (Google): Authentication, database, storage, and hosting
Cloudinary: Image hosting and optimization
Vercel: Platform deployment and hosting

These services have their own privacy policies. We encourage you to review them.

Children's Privacy

Our platform is intended for users aged 13 and above. We do not knowingly collect personal information from children under 13. If we become aware that we have collected information from a child under 13, we will take steps to delete such information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Ayush Bansal
President Tech Club
Email: privacy@techhubsunstone.com

Contact Form: Submit an inquiry